Applications NOW CLOSED

Administration Assistant / Data Analyst: Clyde, Sydney, NSW

Please note that all applications have now closed for this opportunity

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Specialisterne Australia offers an alternative pathway for people on the autism spectrum to connect with employers who recognise and value the contributions and talents that individuals on the spectrum can bring to their organisations.

We are excited to partner with Transport for NSW in their search for an Administration Assistant from our community of autistic candidates.

About Transport for NSW

Transport for NSW (TfNSW) is the lead agency of the NSW Transport cluster. At Transport, we’re passionate about making NSW a better place to live, work and visit. 

Our vision is of a connected roads and public transport network that has higher capacity and gives people the freedom to choose how and when they get around, no matter where they live and work. 

Right now, we’re delivering a $72 billion infrastructure program over the next four years – the largest this nation has ever seen – to keep people and goods moving, connect communities and shape the future of our cities, centres and regions. 

At Transport, we’re also committed to creating a diverse, inclusive and flexible workforce which reflects the community and the customers we serve. Visit us at https://www.transport.nsw.gov.au/

About the Agency

Sydney Trains provides train services throughout the Sydney metropolitan area and was established in July 2013. Its vision is to keep Sydney moving by putting the customer at the centre of everything it does and delivering safe, reliable and clean rail services to the people of Sydney.  The organisation is focused on providing sustainable, efficient and cost effective services.

Role title

Administration Assistant (Grade 2)

Tenure

This is a full-time fixed-term role for 12 months, with the potential for extension. Flexible working hours (Weekdays between 6am-6pm) with Part-time arrangement as an option (Full time preferable) 

Location of role

This role is based in Clyde Sydney, NSW with Flexible working from home arrangements

Objective

To provide business and administration support to Line Managers and relevant staff within an assigned business unit or location to ensure the delivery of quality service levels are maintained for internal and external customers.

What you will do

The Administration Assistant will balance daily demands from internal and external customers’ requests whilst delivering an efficient and effective level of administration support.

Responsibilities include but are not limited to:

  • Assisting in the research, collection, entry and compilation of data and information, and preparing pre-formatted reports and documents whilst ensuring numerical and formatting discrepancies and errors are identified.
  • Preparing and maintaining pre-set reports, standard letters and documents, meeting agenda and minutes, policies, procedures and charts. 
  • Managing routine enquiries and delegated documents and emails.
  • Providing logistics support, including staff travel, staff attending learning and development events, uniforms, mobile telephones, vehicle management, meetings, and new starters’ requirements.
  • Maintaining rostering, My Time and Pay and other staff records as required.
  • Processing contractor invoices and documentation, and assisting with facilities management.
  • Preparing purchase requests on Equip (SAP) and documentation for purchases, including office supplies.
  • Creating, maintaining, storing, retrieving and monitoring files through effective use of Records Management system. 
  • Using standard office software and office equipment to a medium to high level of proficiency and troubleshoot routine technology problems.
  • Undertaking a range of routine administrative tasks, including diary management, copying, distributing and filing documents, and general office administration.
  • Execute safety responsibilities, authorities and accountabilities consistent with Sydney Trains safety management system requirements.

Specialisterne Australia exists because autistic candidates are being overlooked for employment, largely due to the many barriers that autistic candidates come up against when competing for employment in typical recruitment practices.

Specialisterne has created an end-to-end recruitment and employee support framework that removes those typically found barriers, and replaces them with practical, demonstrative assessments and activities whereby candidates, over a patient process, have the opportunity to:

 

  • better understand the requirements of the roles they are competing for to assess if they are the right opportunities for them
  • meet team members and managers throughout the process
  • connect with others who have previously gained employment via this program
  • demonstrate through practical assessments and activities their motivation and suitability for the available roles over a patient process
  • ‘show’ what they can do (not just tell someone what you can do)

At Specialisterne Australia our values are Respect, Clarity, Accommodation, and Accessibility. We keep these in mind in all that we do.  We work with our partner employers to promote and sustain a diverse and inclusive workforce.  To support you further throughout your journey, we provide a mentor and buddy, and we work with you to tailor an individual plan to accommodate your needs in the workplace, also providing a period of support for both you and your future employer, ensuring a successful transition into your new role.

 

Please Note: All applications must go through Specialisterne Australia. Our partner employers do not handle applications directly for these opportunities.

Location of roles

This role is offered in Clyde, Sydney, NSW only, however applicants prepared to relocate for employment are encouraged to apply.

Applicant Requirements

Must have

To apply for these roles, these things are essential:

  • Must be 18 years of age or older.
  • Must have a diagnosis of autism (including autism spectrum disorder; Asperger’s Syndrome; Autistic Disorder or PDD-NOS).
  • Australian citizenship required.
  • All applicants will be required to undertake and pass a national police check. 
  • In accordance with current Public Health Order, staff are required to be vaccinated to enable them to work in the office. This may be revised in alignment with Public Health Order updates.
  • Must live within a daily commutable distance to the location of the role.

Should have

These things are important to have:

  • Experience or ability to provide administrative support with general supervision (systems, procedures, instructions, policies and records management).
  • Medium to high-level computer skills and experience in relevant software such as MS Office Suite and databases.
  • Good communication (verbal and written), interpersonal and negotiation skills for working collaboratively across all levels.
  • Organisational and time management skills with the ability to plan, prioritise and complete work within allocated timeframes.
  • Good analytical skills and demonstrated problem-solving skills.
  • The ability to deliver high-quality work and service standards.

Nice to have

These things are not essential, but if you have them that’s great:

  • Working experience or knowledge on collaborative platforms/software such as Confluence, MS Teams, Jira or others

Application Process

Before you can apply for jobs through Specialisterne Australia, you must first register with us as an eligible candidate using the form below.  You only need to do this once, existing candidates already registered using this form can proceed to login at the candidate portal.  To commence the registration process, please make sure you have the required documents stated below:

 

  1. Evidence of an Autism Spectrum Disorder (ASD) diagnosis. Evidence could be a Diagnostic Assessment or a letter from a treating medical practitioner.
  1. Proof of Australian Citizenship or Permanent Residence Visa. Accepted documents are one of the following:
  • Australian Birth Certificate
  • Current Australian Passport
  • Certificate of Australian Citizenship
  • Permanent Residency Visa in Australia (excluding bridging visas)

NEW CANDIDATES

Upload your documents using the form provided on this page below.  A member of our team will check your eligibility and you will then be sent a link to complete an online registration form with Specialisterne Australia.  After you have completed your registration form, you will be sent a link to the candidate portal to upload supporting documents and apply for our jobs.

EXISTING CANDIDATES

If you have already registered as an eligible candidate with Specialisterne Australia using the form below and have an account, you can login to your account in the candidate portal to apply for the jobs or opportunities you are most interested in. A link to the candidate portal is contained in the form provided on this page below.

Shortlisted applicants will be invited to find out more about the roles while participating in activities and assessments delivered by Specialisterne and our partner employers to determine their suitability for the various opportunities.

 

At the conclusion of the Talent Program activities, successful candidates will be offered employment. If you are unsuccessful, you may be considered for other Specialisterne opportunities.

Talent Program activities will be delivered online in a virtual assessment centre environment and therefore candidates are expected to have use of their own computer with a webcam and microphone, and have access to the internet in order to participate.

Please Note: All applications must go through Specialisterne Australia. Our partner employers do not handle applications directly for these opportunities.

APPLICATIONS CLOSED 

Check out some of our other opportunities below

 

Autism Advantage Program 2 – Brisbane and Canberra: March 2022

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We are excited to partner with Coles Express in their search for a talented Expense and Continuous Improvement Lead from within our community of autistic candidates.
Coles Express is one of Australia’s leading fuel and convenience retailers. With over 700 stores across Australia and over 5,500 team members.
The Expense and Continuous Improvement Lead is accountable for delivery of budgeted costs of store expenses and developing change strategies to support sites to improve store operations.

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